Acceptable Use Policy
Pursuant to Calbright College’s (“Calbright”) Computer and Device Program, Calbright may make Computers (Chromebooks) and/or Internet Hotspots (“Devices”) available, free of charge, to learners enrolled at Calbright (“Learners”). Learners have the option of participating in Calbright’s Lending Library Program or Calbright’s Bring Your Own Device (BYOD) Program. All Learners who receive a Computer and/or Device under any Calbright device program agree to abide by the following
terms.
- Compliance with Board Policies
All Learners who receive a Calbright-issued Computer and/or Device shall abide by all applicable Board Policies and Administrative Procedures. - Care and Handling
Learners shall exercise all due and reasonable care in handling and use of Calbright-issued Computers and/or Devices. As part of this responsibility, Learners shall:- Transport and store Computers and/or Devices safely and securely when not in use.
- Keep Computers and/or Devices clean with no attached stickers or other items that might deface or damage the finish, screen, or other components.
- Monitor the condition of the Computer and/or Device, and immediately report any malfunctions, damage, or loss to a Calbright official or technology support staff member, including any virus or malware detected on the device.
Damage and Theft
Calbright accepts and acknowledges reasonable and normal wear and depreciation in value of Computers and/or Devices. The Learner accepts and acknowledges responsibility for damages when: (1) damage is intentional; or (2) the Computer and/or Device is stolen from an unsecured car, locker, or unattended bag.Stolen Device Reporting: If a Computer and/or Device is stolen, the Learner must file a report with the appropriate law enforcement agency within forty-eight (48) hours from the time the Learner has or reasonably should have knowledge that the device is lost or stolen. The Learner must also report the stolen device to Calbright officials within the same 48-hour period. To receive a replacement Computer and/or Device, the Learner must provide a copy of the police report to Calbright officials.
- Modifications and Repairs
No Learner shall attempt, without Calbright permission, to modify, reconfigure, install software on, or repair a Calbright-issued Computer and/or Device. Any unauthorized modifications, upgrades, or repairs made shall become Calbright property. - Appropriate Use
Learners will use their Calbright-issued Computer and/or Device solely for Calbright-related purposes that Calbright faculty, administrators, or employees have assigned or approved. Inappropriate uses include, but are not limited to:- Accessing, posting, displaying, or otherwise using material that is discriminatory, defamatory, obscene, sexually explicit, harassing, intimidating, threatening, or disruptive.
- Accessing, sharing, transmitting, or posting material that could be construed as harassing or disparaging of another based on race/ethnicity, national origin, sex, gender, gender identity, gender expression, sexual orientation, age, disability, religion, or political beliefs.
- Sending or transmitting messages that may be considered physically, sexually, or verbally threatening or harassing via text, email, comment, or post.
- Disclosing confidential or sensitive Calbright, employee, or Learner information without prior authorization from a Calbright administrator.
- Engaging in personal commercial or for-profit activities without permission of the Superintendent or designee.
- Engaging in unlawful use of Calbright technology for political lobbying.
- Infringing on copyright, license, trademark, patent, or other intellectual property rights.
- Intentionally disrupting or harming Calbright technology or operations (e.g., destroying equipment, placing a virus on devices, adding or removing programs without permission, changing device settings).
- Installing unauthorized software.
- Invading the privacy of another.
- Engaging in or promoting unethical practices or violating any law, Board Policy, Administrative Procedure, or Calbright practice.
- Sending unsolicited email messages, including advertising material or fundraising requests for personal causes.
- Completing port scanning or security scanning.
- Introducing honeypots, honeynets, or similar technology.
- If a Learner is unsure whether a use is appropriate, the Learner shall consult with a Calbright official prior to engaging in such use.
Device Return Due to Non-Usage
Calbright monitors device and hotspot usage across its Learner population to ensure equitable access for all actively enrolled Learners.
Non-Usage Return Obligation: If a Learner’s Calbright-issued Computer and/or Device shows no recorded usage for a continuous period of two (2) or more months, Calbright reserves the right to request the return of the Computer and/or Device. Calbright will notify the Learner in writing (via email and/or SMS) prior to initiating a return request.
Return Deadline: Upon receiving a non-usage return notice, the Learner must return the Computer and/or Device to Calbright within fourteen (14) calendar days using a Calbright-provided prepaid shipping label.
Consequences for Non-Compliance: Learners who fail to return a Computer and/or Device within the 14-day window may be subject to: (a) financial liability for the full replacement cost of the unreturned Computer and/or Device; and (b) an enrollment hold that may restrict the Learner’s ability to re-enroll in Calbright programs until the Computer and/or Device is returned or the replacement cost is resolved.Learners experiencing extenuating circumstances (such as illness, family obligations, or temporary leave) that affect device usage are encouraged to contact their assigned Academic Counselor or the Learner Success team to discuss accommodations prior to receiving a return notice.
- Monitoring and Privacy
Calbright has the right to monitor the use of all Calbright systems, property, and equipment for improper use without advance notice or consent. Learners understand and acknowledge that there is no reasonable expectation of privacy in Calbright-issued Computers and/or Devices. Calbright may revoke access to such devices or require Learners to provide access to the device in the event of a reasonable suspicion of wrongdoing and/or for an instructor to access Learner work product in conjunction with curriculum and instruction. - Ownership
Learners understand that they have no ownership over, interest in, or right to title to the Calbrightissued Computer and/or Device unless expressly authorized or permitted by Calbright. Calbright is the sole owner of the software included with the Computer and/or Device. Any copying, modification, merging, or distribution of the software by the Learner is prohibited. Learners are responsible for complying with all hardware, software, and service provider licensing agreements, terms of use, and applicable state and federal copyright and intellectual property protections. - Violations and Disciplinary Action
Learners who are in material breach of this policy and/or who deny any of Calbright’s ownership rights to the Computer and/or Device may be subject to one or more of the following:- Disciplinary action under Calbright’s Student Code of Conduct;
- An enrollment hold restricting the ability to re-enroll until the breach is remedied; and/or
- Referral to law enforcement.
- Bring Your Own Device (BYOD)
Calbright may allow Learners to access Calbright-procured software, programs, and curriculum and instructional materials via their personal devices pursuant to Calbright’s BYOD program. Learners are fully responsible, at all times, for any personally owned devices used to access Calbright’s curriculum and instructional materials, and shall follow all applicable rules outlined in this Acceptable Use Policy
when using personally-owned devices. - Indemnification
By participating in Calbright’s Lending Library Program, Learners agree to reimburse and hold Calbright harmless from and against any and all liabilities, costs, and damages (including attorneys’ fees) which arise out of or relate in any way to the use, misuse, or failure to return a Calbright-issued Computer and/or Device within the applicable return deadline, including the fourteen (14) calendar day return window following a return request.
- Compliance with Board Policies